Job Title: Finance and Administration Assistant
Duty Station: Al-Turbah Field Office – Taiz
Organization: BCHR
Position Category: Full Time
Line Manager: Finance and Administration Snr. Officer
Application Deadline: 25/07/2026
Background
BCHR is a non-profit and non-governmental organization aiming to provide health, nutrition, food security and protection services as a humanitarian response to the escalating socio-economic situation in Yemen since 2015.
KEY RESPONSIBILITIES AND DELIVERABLES
The Finance and Administration Assistant will be under the supervision of the Project Manager, and Finance Manager, the Finance and Administration Assistant will be responsible for ensuring sound financial management which includes performing project's overall financial tasks (reviewing payments' supporting documents, releasing payments, recording in the financial system, documentation and financial reporting), the Finance and Administration Assistant will be based in Taiz Office
III. Main Duties and Responsibilities:
• Responsible for organizing, scanning, uploading and filing all financial transactions in both soft and hard copy into accounting system and physical archive, ensuring quality and full adherence to BCHR’s policies and procedures.
• Responsible for the process of communicating with local banks and financial institutions and the tax and social insurance office to implement financial transactions.
• Maintain a petty cash register and work to reflect its transactions in the system.
• Assist and support finance team in providing documentation for audit purpose.
• Follow up to raise all the file-closed documents from operations and other departments to the finance Department on daily basis.
• Facilitate in in the tender opening process.
• Accurately classify each file/document stored with a reference in computer and in physical documents for tracing and easy access. Also, ensure to have reorganized finance archive according to the financial years at all times.
• Facilitating in receiving documents and obtaining the required signatures.
• Help in the semi-annual/annual asset and inventory physical count and any other counts instructed by finance management.
• Help with petty cash review and reimbursement, and process small payment requests.
• Ensure that all finance files are safely kept in the finance archive and Box ensuring no missing documents.
• Stamp all payment transactions along with supporting documents.
• Assist finance staff in the maintenance and organization of the financial documents
• Maintenance of the proper filing system for finance records and documents.
• Manage and organize physical and electronic filing systems, ensuring all documents are accurately categorized and easily retrievable.
• Order and maintain office supplies inventory, ensuring adequate stock levels and liaising with vendors for best pricing.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Coordinate and oversee office equipment maintenance (e.g., printers, copiers).
• Assist in planning and organizing events, workshops, and team-building activities.
• Preparation of monthly exchange rate report to Treasury;
• Perform other duties related as assigned by the finance officer.
IV. Qualifications and Requirements:
• Hold a BA degree in finance/ business administration, or any related field.
• At least 2 years of experience in the same field. Experience with NGOs is an advantage.
• Very good in English speaking/writing.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and priorities work.
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Very good computer and communication skills.
• Well organized and commitment to the work.
• Understanding of data privacy standards; integrity; honesty.
• Demonstrated attention to details, ability to follow procedures, meets deadlines and work independently and cooperatively with team members.
Female candidates are strongly recommended to apply
HOW TO APPLY: Interested candidates may apply on the following link Finance and Administration Assistant
