Job Title: Data Management Assistant
Duration:
Location : Hadramout & Al-mahra
REPORTING TO: Project Manager
Deadline: 26/08/2024

Background

BCHR is a leading national non-governmental humanitarian agency with a global mission to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities. BCHR is a non-profit and non-governmental organization aiming to provide health, nutrition, food security and protection services as a humanitarian response to the escalating socio-economic situation in Yemen since 2015.

SUMMARY:

The Data Management Assistant is responsible for entering data into tailored activity databases, clean it and producing information and reports.
These duties include preparation of data collection forms, entering data into the appropriate database software, conduct analysis and prepare internal reports.
RESPONSIBILITIES
The “Database and SCOPE Management assistant” will be responsible but not limited to:
• Coordinate with the field staff to receive data and enter it into the respective database with coordination with the Project Officer and Database and SCOPE officer .
• Prepare the distribution documents/lists for the field team under the supervision of the Database and SCOPE Management officer.
• Manage and analyze data to produce project required information and reports with coordination with Database and SCOPE Management officer and MEAL Department.

 Data Entry and Management:

• Manage beneficiary database management system and enter beneficiary's data into the database software by inputting alphabetic and numeric information on keyboard or downloading data from host pages’ webs.
• Transferring data from paper formats via computers, as deemed necessary.
• Updating any changes in the project entered data and other information received form field staff under the supervision of the Project Manager.
• When necessary, verify data by correctly checking and comparing source documentation.

Data Quality and Analysis:

• Assist the related teams in biometric registration or update exercises.
• Ensure timely and quality delivery of beneficiary data to be shared with the WFP.
• Ensure data quality by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Analyze data and prepare report in regular bases.
• Report continuously on database analysis findings and challenges faced in the payment lists.

Data Security and Archiving:

• Secures information by completing data base backups.
• Archive document in timely manner.
• Maintain confidentiality of data including beneficiary’s information.
• Complying with security backups and regular checks to ensure data is saved and stored properly.
• Undertake any other duties which may be assigned.

 QUALIFICATION & Position Requirements

• 2-3 years of experience in data management and data security.
• Experience in data analysis and reporting.
• Bachelor’s degree in IT, Computer, Statistics or relevant field.
• 2-3 years of Data Entry experience related to development and humanitarian sector.
• Excellent report writing skills.
• Excellent computer skills, including Microsoft Office, Database Management System, SPSS.
• Excellent English language skills.
• Demonstrable commitment to gender-sensitive practices.
• Minimum typing speed required is 45 words per minute.
• Excellent analytical skills.
• Comply with all relevant BCHR policies and procedures with respect to workplace environment, employee code of conduct and all other related subjects.
• Minimum One year of direct experience in Data Management Assistant Positions, especially dealing with Scope platform, preferably in humanitarian NGOs.
• Archiving both electronic and paper tools and databases.
• Perform other relevant duties as assigned by the Direct Supervisor.

To applying for this position please click on this link Data Management Assistant